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RegisterASA.com
Login Screen
When you go to www.RegisterASA.com you should see a screen similar to the following:
At the top of the login screen you should see two links, Tournaments and Login.
· The tournaments link is available to the public to see information about tournaments that are in the system.
· The login link will always bring you back to this page. It should be available on all screens in the system.
At the bottom of the login screen you should see three links, Create a member profile, Lost your password and Submit Ticket.
· The Create a member profile link should be used if you are a coach and want to take the ACE test or if your association leadership has advised you to create a profile.
· The Lost your password link is available in case you have forgotten your password. After clicking on this link your e-mail address will be requested. The system will send a link to that e-mail, when you get it please click the link and reset your password. If you no longer have access to that e-mail please try to login using any user names and passwords you think you may have used. If you don’t know your username or your password you will need to submit a ticket to the profile department or contact your association leadership.
· The Submit Ticket link is for reporting information to one of the ASA departments.
If you have not created a member profile please start with the Create Member Profile link. You will get the following screen:
· Some states have more than one association. Please contact your association leadership if you don’t know which association to select.
· Once you select your association at the top of the screen your screen will update to show the Groups in your association. If you are registering in an association leadership role please select N/A as your Group.
· Select a League or N/A.
· Enter a Username. The system will give you the following error if the username you have selected has already been reserved by another user.
· The red asterisks will identify all the required fields. Please enter information in each of these fields. You should enter a valid e-mail address in the e-mail field; a link will be e-mailed to you to validate the e-mail address.
· At the bottom of the screen before you hit submit you should select your Membership Type. Depending on the Type you select your association may have to approve your membership before some system functionality will be available to you.
· Once you’ve successfully created a login open your e-mail and find the e-mail link sent to you. You must click on this link to activate your new login. The link should appear within 15 minutes. If you don’t find the link check your spam and junk mail folders.
Dashboard Screen
Personal Steps Section
Once you’ve activated your e-mail you can login and see your dashboard. The dashboard will show you what you need to complete for your own registrations under Personal Steps. Example: if you are an ACE coach you will see a requirement that says Background Check. In the status column it will say “Not Completed” if your background check has not been fully processed. If your association requires payment for the ACE certification prior to the background check your status will not update until you send in payment to your commissioner. If this field does not update in a timely manner please contact your association leadership.
Registration Status
Under Registration status you will find the season drop down box. Click it and select the season you want to review or edit.
Below the season field you will see the various roles, or membership types, that are showing on your profile. Each role has a grid of items. You can click on any blue underlined item to find out what records are being included in the total.
My Teams
Below the various Role Name grids you will find the “My Teams” grid. In this grid you should see all teams listed in which you are a participant. You might be participating as a player, coach, team admin, etc. This grid has already been filtered by the season criteria. If you want to see data from another season either remove the criteria or go back to the top of the Registration Status and select the season you wish to see.
Quick Links
Below the “My Teams” grid are Quick Links to other places in the system. If you don’t know where to locate something this is a great place to start.
Add Team
Add New Team
Click the Add Team link at the bottom of the Dashboard screen.
· Fill out this form if you are a coach or team administrator. It is recommended that you check with your association leadership to identify the Registration Type before entering data that may be unnecessary. PLEASE NOTE: Team registrations do not include player insurance.
· At the top of the form you will select one or more roles that describe your participation on this team.
· As you proceed through the form entering data in drop down boxes expect the selection in drop down boxes to affect other drop down boxes, give the system a moment to update if you are on a slow internet connection.
· As you complete the Registration Option the fees that will be due for this team registration are shown at the bottom of the team. When you have completed the data entry click the “Add Team” button at the bottom of the screen. Once you click “Add Team” you will either see a list of errors or missing data that will prevent this team from being added or you will see the following (Cutie PaTooties is the team name):
· Below the team name, (Cutie PaTooties in the example) you will see the Status, Issues, Roster Type and Invoice Number. These will be at the top of the Teams page for every team in the system.
§ Pending indicates that this team is waiting to be submitted to the commissioner or designee. The team will not be registered until you click the submit button.
§ Click the submit button if you have completed the setup for this team. You will get the following screen.
§ On the submit form you will select a Requested Receive Date, we recommend you allow at least 14 days for receipt of any items that may be shipped to you.
§ Enter the rest of the information and click the submit button at the bottom of the screen.
§ Once you have submitted this registration the pending status changes to “Submitted”. A “Submitted” record is waiting for the commissioner or designee to approve the registration. While under a submitted status you can update the team information as needed. After any changes have been saved it is recommended that you check the team’s status in case that status has switched back to Pending.
§ Once the commissioner or the designee has approved the registration the status will update to “Approved”.
§ Issues will show if there are requirements that have not been met. Your association may not approve your team until you resolve these issues. If issues has a blue hyperlink click on it to review your issues.
§ Roster Type will show the type of roster being prepared for this team.
§ Invoice number will not show an invoice until you submit this team to the association leadership for approval. As shown in the example above the submit button is on the far right side of the screen.
§ You will also notice as shown in the next picture that once a team has been created there is a new link next to the Season drop down box. This link, Add Team to New Season, should be clicked when you are ready to add this team to the next season. If the season you want to select is not available please contact your association leadership.
§ At the bottom of the screen you’ll see a list of the Team Members. Since you just added
this team there is only one team member (you) if you selected a role when creating this team. As shown in the picture below there is an “Add Member” button above the team members list. Click this button if you want to register your team members. You can also find a quick link at the bottom of your dashboard that will take you to the Add Members screen.
Add Member
Add New Member
As shown below when trying to add a member the first screen will have fields at the top to search for the member in our database. In the example below I have inserted Jan Smith from zip code 73111 with a birth date of 11/17/2001. The search function will look for anyone born on 11/17/2001 in zip code 73111 with a last name of Smith but it will only use the first 2 characters of the First name for a match. As a result if there is a Janice Smith or Jane Smith in the same zip code with the same birth date it will pull those records when I hit submit in case one of these is my player.
If your new member appears in the list verify they are the correct person before adding them to your team. If not, you will be taken to the Team Members form and you should fill out all information you have regarding this person. Make sure you select the role (i.e. Player, Assistant Coach, etc.) for this member. Below is a screen shot of the Add New Member screen.
At a minimum you must select the member’s gender. Once you complete the data entry for this member click the “Add To Team” button at the bottom of the screen. If this is a team registration only you will not see “Player” as a role available for this team. If the team registration was added as an Individual Registration you will have the Player role available on the Add Member screen.
Add Member Photo
As shown in the previous screen shot you will click the “Browse” link to add a photo. Once you click the link you will see the following screen.
Click the Browse button and locate the photo on your computer. Click the Next button once you locate the photo. You will then see the following screen but with your photo.
Select one of the blue squares on the corners of the photo cropping tool. Drag that square until the size is approximately the size of one person’s headshot and then release the corner. See example:
The red circle on the photo above shows how the cropped window would be sized to fit a member in this photo. Click in the middle of the cropped section and move it over the face of your member. See example below.
Click the Finish button and you will be returned to the member’s screen. Save the change to this member or you will lose the cropped photo. The original photo will remain on your computer.
Using Grids
Using the Grids
As you use the system there are various grids that will look similar to the one below.
- If you click on a column name (ex: Last Name) that column will sort ascending. If you click it again, it will sort descending.
- If you enter data in the empty row just below the field names the data will filter. If a filter is applied you will see the filter in the lower left corner of the grid.
- You can drag a column and move it in front of other columns.
- You can drag a column above the other columns in the space where it say “Drag a column header here to group by that column” and your data will be grouped by that column.
- When you leave the grid and return, the grid will always return to it’s default settings.
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Youth Program 
